Padronização de metadados na representação da informação em repositórios institucionais de universidades federais brasileiras

Abstract

Institutional repositories (IR) have become an important alternative to research and educational institutions concentrate the scientific production in one location, increasing the dissemination and access to scientific information. One of the prerequisites for the IR fulfill that role is that they ensure the description of documents with standardized metadata. In this aspect, we had as main objective to identify and analyze how institutional repositories Brazilian federal universities standardize metadata in the representation of information, unfolding specific objectives detect IR these universities registered in ROAR directories, OpenDOAR and Luso-Brazilian; identify and analyze the operating policies and manuals published on the websites of these repositories, in standardizing metadata in the document description and; verify and analyze the actions carried out by these repositories, which aim to standardize metadata in the representation of information. The methodology was characterized as descriptive, whose research was through a combination of survey methods, documentary and multiple case studies, from a sample of 21 IR recorded in at least one of the three selected directories with the URL working. To obtain the information, we opted for the adoption of systematic observation techniques and application of a questionnaire with the managers of IR. Data analysis was performed from the integration of quantitative and qualitative approaches. The main results showed that of the 32 IR recorded in the selected directories, only 22 were recorded in at least one of the directories and the URL in operation, and of those, only 13 (59.09%) contained records in the three directories. Of the 21 analyzed repositories, only 13 (61.90%) and 4 (19.05%) it were, respectively, operating policy and published manual; and 8 (38.10%) IR didn’t provide any of these documents on their websites. In the analysis of the 13 policies in 9 (69.23%) found only information on the definition of depositor. As for the 4, it was found guidance revision / metadata control in only two (50%) documents. Of the 20 managers who responded to the questionnaire, 17 (85%) reported offering training to those responsible for the deposit; 19 (95%) reported performing review / metadata control; however, in 4 (21.05%) IR this activity isn’t developed by librarian. In addition, 14 (70%) reported use of information representation of tools for standardizing access points (entries) in the descriptive representation; 13 (65%) it said they use the database for control of authors authority; 15 (75%) it stated adopt general rules for standardization of metadata to describe title, author and subject of the document. However, 11 (55%) it have said that the technical staff of IR has only one librarian and 14 (70%) reported lack of indexing policy. Thus, it was concluded that although most of the analyzed claims institutional repositories perform actions aimed at standardization of the metadata representing information, it was observed that the critical issues compromises, such as insufficient librarians and lack of operational policies and manuals published with relevant content to assist the applicant in the document description process.